Mt. Zion UMW

The Mt. Zion United Methodist Church Craft Show Committee invites you to apply for participation in the 2013 Mt. Zion Craft Show. This is our 28th annual show. All proceeds of this show benefit church and local women’s and children’s ministries.

Applications from new crafters are reviewed and accepted on a first come basis beginning February 1st. You are encouraged to submit your application as soon as possible since certain categories fill up quickly. All crafters must submit a completed application in order to be considered for acceptance into the show. Please carefully review the entry requirements; failure in complying will result in having your application returned to you.

This year the show will be on Friday and Saturday, November 8th and 9th. It will begin at 9:00 AM and close at 5:00 PM on Friday. Saturday’s hours are 9:00 AM to 4:00 PM. The church will be open Thursday, November 7th, from 10:00 AM to 8:00 PM for set-up. SET-UP MUST BE COMPLETED ON THURSDAY BY 8:00 PM; NO SET-UP IS ALLOWED ON THE DAY OF THE SHOW.

We hope that you will be able to join us this year for the Mt. Zion Craft show and look forward to working with you. Any questions should be addressed to the Craft Show committee members listed below or the church office. Your support of the ministry of Mt. Zion is appreciated.

Please read the rules and regulations of the reverse side of this letter before filling out your application; they will be strictly enforced. We look forward to hearing from you.

Please read the following rules and regulations for the Mt. Zion UMW Craft show before filling out and submitting your application. Thank you.

BOOTH SIZE AND FEES: Your exhibit space will be approximately 9 x 9. The booth fee is $100.00. More than one booth space may be rented; additional half spaces are available only with full booth rentals for $50. Tables (3x6) may be rented for $10.00 per table. There are a limited number of tables available. Chairs are provided at no extra charge. No commission is charged; however, crafters are required to donate one item to the silent auction. Booths with access to electricity are very limited and we regret that we cannot honor all requests for electricity.

CANCELLATIONS AND REFUNDS: Refunds will only be given if we receive notice of cancellation in a timely enough manner so that we can rent your space to another crafter. No refunds will be issued after October 1, 2013. Crafters who fail to notify us of cancellation and/or fail to set up will not be eligible for future shows.

TAXES: Exhibitors are responsible for collecting and submitting all required taxes. Cobb County currently collects 6% sales tax; this amount may change before show time. Crafters are responsible for any business license fees.

SECURITY: The church will be locked at night and the security alarm will be on. Every precaution will be taken to secure your property. However, we cannot be responsible or liable for any injury in your booth to any customer or exhibitor and/or, loss or damage property in your booth for any reason. You will be responsible for any insurance coverage for your personal property and/or injury to any customer/persons in your booth.

ACCEPTABLE CATEGORIES: Acceptable categories are original art, sculpture, pottery/ceramics/porcelain, fabric, primitive country, dried/silk floral, photography, needlework, weaving, leather, handmade jewelry, paper, wood and other approved crafts. Only handmade items made by the exhibitor will be allowed. Only one category per booth is allowed. Items displaying alcoholic logos, promoting alcohol use, or that are not in keeping with Methodist Doctrine are not allowed. No commercial or buy-sell items, no food items, no manufacturers’ reps are allowed. You will be asked to remove any non-approved items or items in poor taste from your booth.

DISPLAYS, TABLES AND CHAIRS: Exhibitors must bring their own display materials. No items may be attached to the walls of the exhibit hall. All tables must be draped to the floor on all sides. Booths must be kept clean at all times, and must be left clean at the end of the show. All items not displayed must be kept under your tables and out of sight. If your craft causes damage in your space, either to the walls or the carpet, we will hold you financially responsible for the damage that occurs. PLEASE LEAVE YOUR AREA BOOTH CLEAN!

DRESS CODE: Please dress appropriately; slacks or jeans are fine. NO SHORTS!

FOOD AND DRINKS: Please handle food and drink discreetly or ask someone to watch your booth when you take a break. Your booth is to be staffed at all times. SMOKING IS NOT ALLOWED ON CHURCH PROPERTY. A complete breakfast and lunch can be purchased from the church kitchen during the show.

SET-UP AND BREAKDOWN: Set-up is from 10:00 AM until 8:00 PM on Thursday, November 7. Show hours are 9-5 on Friday and from 9-4 PM on Saturday. Your booth needs to be ready for customers by 8:30 AM. All displays are to remain set up until the close of the show. If you break down early, you will not be eligible for future shows.

APPLICATION AND HOLD HARMLESS AGREEMENT

MT. ZION UNITED METHODIST CHURCH CRAFT SHOW

NOVEMBER 8-9, 2013

NAME___________________________________________PHONE___________________________

ADDRESS__________________________________________________________________ ______

CITY/STATE/ZIP_____________________________________________________________________

CRAFT CATEGORY_________________________________________________________________________

EMAIL ADDRESS___________________________________________________________________________

COMPLETELY DESCRIBE ART/CRAFT YOU PLAN TO DISPLAY:___________________________________________________________________________ _____________________________________________________________________________________

_____________________________________________________________________________________

HAVE YOU PREVIOUSLY BEEN IN THE MT. ZION CRAFT SHOW?_________

OTHER SHOWS YOU HAVE BEEN IN:__________________________________

FALL SHOWS YOU ARE DOING PRIOR TO OURS:____________________

NUMBER OF BOOTHS REQUIRED:_____________FEE ENCLOSED__________

TABLES REQUIRED:________________________FEE ENCLOSED__________

We publish and handout to customers a handbook with vendors names and space numbers. May we include your phone number and e-mail address in our handbook?________________________

HOLD HARMLESS AGREEMENT: I have read all rules carefully and agree to abide by them. I, __________________________________, agree to hold harmless Mt. Zion United Methodist Church, its members, its affiliates, associates, tenants, committee members thereof, from any claim for damages, loss, cause of action, or cost whatsoever, in connection with an arts and craft show including but not limited to injury to person, damage to property, loss by fire, theft or any other cause, nor will I/we be a party to any law suit. This is a legal and binding hold harmless agreement.

SIGNATURE:_________________________________________DATE:____________________

CO-WORKER’S SIGNATURE_________________________________________DATE:____________________

MAIL APPLICATION TO: Mt. Zion United Methodist Church

1770 Johnson Ferry Road

Marietta, Georgia 30062

Attn: Craft Show Committee

MAKE CHECK PAYABLE TO: Mt. Zion United Methodist Women